LVFC is divided into several executives with subsidiary departments/teams. Each executive is listed in alphabetical order below, with its subsidiary departments in alphabetic order below it.
If your lead asks you to do a task you are not comfortable with, please let them know so we can assign it to someone else. We want you to feel confident in your role, and most importantly, to have some fun helping out.
Keep in mind many volunteers are asked to sign a non-disclosure agreement.
If a department is not visible in ConCat, it is not currently accepting volunteers.
Audio/Visual (A/V)
A/V manages the stages and A/V equipment rentals, making all the wonderful shows in a con possible.
For people volunteering: Carefully follow instructions from experienced people. Operate video and sound equipment. Make sure lights work as needed and sound equipment vibrates as it should. You may need to help with load-in/load-out if there are not enough laborers; most equipment is on wheels.
Hospitality
Hospitality oversees that the hotel experience is safe and comfortable for all attendees. They work closely with Venue to resolve attendee-hotel issues.
Accessibility
Develop plans and practices to increase accessibility pre and at-con. Monitor elevators to ensure they are functional. Monitor department setups at-con to ensure they are accessible. Audit departments for accessibility concerns to see what accommodations are possible.
Block 26
Facilitate parties in Block 26 at Alexis Park. Ensure hosts are following party rules and have registered. Work with Maven Team to resolve issues.
Fursuit Lounge
Keep the fursuit lounges clean and stocked. Watch for signs of overheating on attendees.
Maven Suite
Be the first point of contact for partygoers with issues. Provide refreshments and a rest area between parties.
Party Maven
Manage the noisy block. Do patrols to ensure parties are not being too loud or breaking rules. Provide assistance to party hosts as needed. Ensure party hosts are enforcing age restrictions.
Serene Mavens. A subset of Mavens who operate out of Serene and ensure orderly behavior during the day and night.
Human Resources (HR)
Interview positions as requested before hiring. Help mediate issues involving staff. Coordinate staff meetings and take minutes. Manage volunteers.
Staff Services
Assist staff and volunteers with their needs. Manage volunteer desk, maintain volunteer lounge, and distribute volunteer swag.
Information Technology (IT)
This department manages, configures and maintains electronic equipment owned by the convention, and online systems used by the convention. Continually research new technical tools and processes that facilitate smooth operations across all departments.
Marketing
Marketing is responsible for ensuring our convention is well-advertised and well-responsive to criticisms beyond the convention space itself, helping to make us bigger and better each year. Due to the nature of Marketing, a lot of its work is not on the con floor.
Creative
Help the convention design marketing materials, artwork, as well as decorations. This includes theme design, conbook design, signage design, and decoration design. This is the position to apply for as an artist; note that staff artwork is not a guarantee of table space.
Photography
Capture professional photos and videos for the convention which can be used to generate publicity. With photos, taking attendees’ names where applicable so they can be referenced on social media.
Public Relations
Represent the convention in an official capacity with outside organizations such as the press and local businesses.
Social Media
Plan announcements, engage with followers, attract new followers, respond promptly to questions and concerns via our social media: Twitter, Telegram, Instagram, Facebook, etc. Help moderate official chatrooms.
Operations
The Operations department (not to be confused with the “ConOps” office) is what allows all the other departments to successfully do their jobs at-con.
Gophers
Apply for Gopher if you just want to help, and we can find somewhere for you based on your skillset! Gophers are often assigned to help with lines, check badges, setup and teardown, or speed up the registration process. These small tasks keep a convention functioning when staff aren’t available and are a great way to see if you enjoy volunteering.
ConOps aka “Info Desk”
Answer attendee questions and collect attendee concerns. Operate the Lost and Found. Communicate with other offices and departments to ensure equipment and staff are where they are needed.
Logistics
Oversee load-in and load-out. Haul and maintain equipment as necessary during the convention. Make approved supply runs during the convention. Assist with water supplies.
This is a good position for anyone wanting to work Wednesday, Thursday, Sunday and Monday only.
Safety
Manage lines. Ensure the general safety and well-being of attendees by monitoring for signs of dehydration and also avoiding escalation of disputes. Provide First Aid. Enforce the code of conduct and escalate to hotel security as necessary. Medical certifications (first aid, CPR, EMT, etc.) are greatly preferred but not necessary, depending on exact role.
Programming
Programming is the most front-facing part of the convention, putting together all the events and panels attendees enjoy. Programming manages DJs, panels, main events, and also aids with accessibility and charity events.
Charity
Plan new events to bring in money for charity. Operate charity auction on Sunday. Provide donation-handling support to charity events if needed. Ensure charity paperwork is properly distributed.
Charity Poker Tournament
Understand the rules of poker. Know how to do math. Assist with dealing.
DJ Coordination
Select DJs. Make sure DJs show up to sound check. Make sure their sets run on time. Contact backup DJs if necessary.
LVFC After Dark
Manage the LVFC After Dark events. Coordinate with Dealers to manage Night Market tables. Operate coat check. Help ensure attendees stay within dress code rules. Ensure other AD rules (e.g. no Photography) are observed.
Panels
Make sure panelists run on time. Compose the panel schedule. Estimate panel attendance.
Sponsor Lunch
Ticket entry to the lunch. Ensure meals are being restocked. Help empty the room every hour for new brunch guests.
VIP Handlers
Coordinate with Guests of Honor and other special guests to make sure their needs are met, and they are at scheduled panels and tables.
Sales
Sales is responsible for the convention’s cash flow. They oversee administrative tasks year round.
Con Store
Operate convention store. Sell convention merchandise. Perform customer service as needed.
Dealer Services
Manage all dealer/artist spaces. Ensure compliance with dealer rules and assist dealers with tax paperwork. Manage badge checks and lines as necessary. Serve as dealer check-in.
Reservation Managers
Maintain convention-operated hotel blocks. Ensure cancelled rooms are quickly resold. Help with checkin problems at-con.
Registration
Most attendees’ first interaction with the convention. Accept payments, process registrations, and print badges. Provide registration system support. Hand out swag. Cashier for charity events. Cash handling experience preferred. (NDA required)
Venue
Venue manages relationships with the hotel(s), helping negotiate contracts pre-con and helping manage any venue-related issues that arise at-con. Venue helps with BEOs for function spaces.