Volunteering with LVFC

Whether you desire a multi-day staffing position or just wish to donate a few hours of your time, LVFC appreciates any and all the volunteers who make this convention possible, and we have many open positions to fill. LVFC is a nonprofit event staffed almost entirely by volunteers.

At LVFC, we have two categories of volunteers: Staff and Recruits. Based on the amount of hours worked (which can be calculated based on time-and-a-half or double time) and whether one is classed as Staff or Recruit, there are different comps.

Our volunteer system is built into our registration system, so in order to apply as a volunteer, go to Registration or click on the button above and sign up with the same account you purchased registration with.

Staff and Recruits must both agree to the Volunteer Code of Conduct included in the application. Any position with exposure to PII will require signing an NDA.

Recruits

Recruits are people who have recently joined our team, and typically are brought on at-con. We do not expect them to necessarily fulfill their shifts, but those who do are far more likely to be considered for staff in a future year.

Becoming a Recruit requires no experience, no interview, just a willingness to help the con out however you can. In return, you can get the perks below! Each level includes the perks listed in the level prior. We will work around whatever hours you tell us you will be free, and there will be plenty of opportunities to get more hours as the con goes on.

In order to receive credit for volunteer hours, you must a) fill out an application so you are in our system and b) check-in and check-out for shifts.

4 Hours

• A volunteer gift.

8 Hours

• Early access to the next year’s room block.

12 Hours

• Refund of your current-year Attendee-level badge after the con.

12+ Hours

Nothing. We do not expect Recruits to work beyond 12 hours and want them to enjoy the convention.

Staff

Staff are people we can rely on, those who have committed to a certain number of hours which we assume they will fill. A lot of their work is pre-event as well. They are typically people we have worked with or who have experience volunteering at other events. Members of our Staff, also known as Officers legally, are tasked with a specific role but are also expected to help out with whatever responsibilities they may need to take up.

Staff (or officers) are assigned to a particular Department; Executive Departments are managed by Executives, or Heads, who report directly to the Convention Chair(s). These Executive Departments in turn are divided into sub-departments or teams; the leaders of these teams are known “Leads.” Leads, in addition to their duties, are also in charge of supervising their own team of staff and recruits.

Staff committing to the 20+ level should expect to be on call in case unexpected gaps arise.

Under 12 Hours

We do not offer Staff positions under 12 hours. Please see “Recruits” benefits above.

12 Hours

• Free Attendee-level registration.
• Access to our Staff Block, separate from Attendee block.
• Con Store items discounted by 20%.
• Sponsor and Super Sponsor tickets discounted by 20%.
• Front of line benefits when off-shift.
• Access to Dealers Den at any time, capacity allowing.
• Access to FREE Staff-only functions (TBD, but usually reserved hours at Arcade and Escape Room).
• $45 in room discounts (if a primary guest) or reimbursement for volunteer-related expenses (e.g. on-site or nearby meals). This replaces food vouchers from prior years.

16 Hours

• Eligibility for the staff suite raffle, where we give staff members various upgraded suites such as 2 Bedroom 2 Story rooms and Majestic Kings. Staff must still self-pay.
• Complimentary Upgrade to Sponsor.

20+ Hours

• An additional $175 in room discount (if a primary guest at our buyout properties) or reimbursements. Note: This $175 is meant for hotel rooms, so is void if you have a comped room (e.g. are staying in function/office room).
• 20+ Hour staff may be called on to fill shifts, but we try to avoid scheduling anyone for more than 8 hours a day.

Departments

At present, LVFC is organized into 9 Executive Departments: Hospitality, HR, IT, Venue, Marketing, Operations, Programming, Sales, and A/V. We anticipate as we grow and our needs evolve, we will create more departments and reorganize exact sub-departments/offices.

For more information on each role, check out our Department descriptions.