LVFC is divided into several executive departments with subsidiary departments. Each department is listed in alphabetical order below with its director/head, assistant director/deputy head (if applicable), and its subsidiary departments in alphabetic order below it.
If your lead asks you to do a task you are not comfortable with, please let them know so we can assign it to someone else. We want you to feel confident in your role, and most importantly, to have some fun helping out.
Audio/Visual (A/V)
A/V manages the stages and A/V equipment rentals, making all the wonderful shows in a con possible.
For people volunteering: Carefully follow instructions from experienced people. Operate video and sound equipment. Make sure lights work as needed and sound equipment vibrates as it should.
Human Resources (HR)
Interview top-level positions prior to being hired by the Board. Help mediate issues involving staff. Coordinate staff meetings and take minutes.
Volunteer Managers
This department directs volunteers – especially Recruits and Gophers – to where they are needed. Supervise sign-in and sign-out of Recruits. Serve as badge pickup for all volunteers.
Gophers
Apply for Gopher if you just want to help pre or at-con, and we can find somewhere for you based on your skillset! Gophers are often assigned to help with lines, check badges, setup and teardown, or speed up the registration process. These small tasks keep a convention functioning when staff aren’t available and are a great way to see if you enjoy volunteering.
Marketing
Marketing is responsible for ensuring our convention is well-advertised and well-responsive to criticisms beyond the convention space itself, helping to make us bigger and better each year. Due to the nature of Marketing, a lot of its work is not on the con floor.
Chatroom Moderation
Help LVFC moderate its various official chatrooms on Discord and Telegram. Ensure announcements and news are forwarded to these groups, and that questions from them are kicked up to management as needed.
Art and Design
Help the convention design marketing materials, artwork, as well as decorations. This includes theme design, conbook design, signage design, and decoration design. This is the position to apply for as an artist; note that staff artwork is not a guarantee of table space.
Photography
Capture professional photos and videos for the convention which can be used to generate publicity. With photos, taking attendees’ names where applicable so they can be referenced on social media.
Public Relations
Represent the convention in an official capacity with outside organizations such as the press.
Social Media
Plan announcements, engage with followers, attract new followers, respond promptly to questions and concerns via our social media: Twitter, Telegram, Instagram, Facebook, etc.
Theme
Compose theme ideas, decorations, and events.
Operations
The Operations department (not to be confused with the “ConOps” office) is what allows all the other departments to successfully do their jobs at-con.
ConOps aka “Info Desk”
Answer attendee questions and collect attendee concerns. Operate the Lost and Found. Communicate with other offices and departments to ensure equipment and staff are where they are needed.
Fursuit Lounge
Keep the fursuit lounge clean and stocked. Watch for signs of overheating on attendees.
Safety
Manage lines. Ensure the general safety and well-being of attendees by monitoring for signs of dehydration and also avoiding escalation of disputes. Enforce the code of conduct and escalate to hotel security as necessary.
Information Technology (IT)
This department manages, configures and maintains electronic equipment owned by the convention, and online systems used by the convention. Continually research new technical tools and processes that facilitate smooth operations across all departments.
Logistics
Conduct load-in and load-out. Haul and maintain equipment as necessary during the convention. Make approved supply runs during the convention.
This is a good position for anyone wanting to work Thursday, Sunday and Monday only.
Programming
Programming is the most front-facing part of the convention, putting together all the events and panels attendees enjoy. Programming manages DJs, panels, main events, and also aids with accessibility and charity events.
Dance Competition
Assist with running the dance competition.
DJ Coordination
Select DJs. Make sure DJs show up to sound check. Make sure their sets run on time. Contact backup DJs if necessary.
LVFC After Dark
Lead LVFC AD meetings. Operate coat check at con. Help ensure attendees stay within dress code rules.
VIP Handlers
Coordinate with Guests of Honor and other special guests to make sure their needs are met, and they are at scheduled panels and tables.
Charity
Plan new events to bring in money for charity. Operate charity auction on Sunday. Provide donation-handling support to charity events if needed.
Arcade
Assist Arcade vendors as needed. Make sure the Arcade stays well-stocked with water and free of trash.
Panels
Make sure panelists run on time. Compose the panel schedule. Estimate panel attendance.
Sales
Sales is responsible for the convention’s cash flow.
Con Store
Operate convention store. Sell convention merchandise. Perform customer service as needed.
Registration
Most attendees’ first interaction with the convention. Accept payments, process registrations, and print badges. Provide registration system support. Hand out swag. Cashier for charity events. Cash handling experience preferred. (NDA required)
Registration also distributes comps pre- and post-con.
Dealers Den and Artist Alley
Manage Artist Alley, Dealers Den, and 18+ Den. Ensure compliance with dealer rules and assist dealers with tax paperwork. Manage badge checks and lines as necessary. Serve as dealer check-in.
Venue
Venue manages relationships with the hotel(s), helping negotiate contracts pre-con and helping manage any hotel-related issues that arise at-con.
Accessibility
Develop plans and practices to increase accessibility pre and at-con. Monitor elevators to ensure they are functional. Monitor department setups at-con to ensure they are accessible.
Party Maven
Manage the noisy block. Provide assistance to party hosts as needed. Ensure party hosts are enforcing age restrictions.