Hotel booking at LVFC’s buyout hotels is only open to registered attendees. To book a hotel room in the LVFC block, you will need to register first.

Hotel booking opens earlier at LVFC than at many other conventions. Be aware of the timelines for both booking and for registration for the greatest chance of success at your preferred hotel room.

Current status: All remaining rooms available to book to registered attendees
Buyout hotels sold out; vacancies due to cancelations posted on Telegram

Booking at Alexis Park & Serene

Alexis Park & Serene are sold out except for periodic cancelations.

Booking at Alexis Park and Serene occurred through a room raffle that has since completed. All rooms were assigned through this raffle, but any rooms canceled or not paid for by July 10 at 12 PM will become available for booking first-come first-serve to any registered attendee. Room availability will be announced in the LVFC hotels announcement Telegram channel.

All AP & Serene bookings cover the con dates of March 25–28. It is not possible to book only a portion of these dates, but you may check in later or check out early if you wish (while still paying the price for all nights). If you wish to stay before or after these dates, you can book an extension (details TBD).

Please note that bookings during con dates must occur through LVFC. If you attempt to book direct with Alexis Park or Serene, your reservation will be canceled.

Booking at Embassy Suites

Booking at Embassy Suites is first-come first-serve. Embassy is sold out except for periodic cancelations.

All Embassy bookings cover the con dates of March 25–28. It is not possible to book only a portion of these dates, but you may check in later or check out early if you wish (while still paying the price for all nights). If you wish to stay before or after these dates, you can book an extension.

Please note that bookings during con dates must occur through LVFC. If you attempt to book direct with Embassy, your reservation will be canceled.

Booking Limits: Embassy Rooms are exempt from the one room limits imposed at other LVFC properties.

Extensions at Embassy: To extend your room, book the buyout nights first. Then visit the Embassy’s website to book shoulder nights as a separate reservation. The Embassy will NOT have your information at this time (as we have not turned over the room list), so you should treat it as a brand new reservation you will combine at checkin.

Switching hotels later: If you initially book Embassy and later win an Alexis Park or Serene room in the hotel raffle, or there is availability during the first-come first-serve period, you can transfer your installment payments over from an Embassy room to an Alexis Park or Serene room. To do so, keep your Alexis Park or Serene room in your cart and e-mail [email protected] to request that your deposit be transferred.

Booking at Tuscany Suites

Booking at Tuscany Suites is first-come first-serve. Tuscany Suites is not a buy-out hotel (there may be non-attendees staying). Tuscany booking is open now.

Other Ways to Get a Hotel Room

If you are unable to get a room through the room raffle or first-come first-serve booking, there are still some options:

• Party application: If you plan to host a party, you can get a room through a party block application.
• Staff block: By volunteering, you may be able to book in the staff block. See volunteer page for details.

Installments

For many conventions, you may be used to paying a deposit ahead of time, and then paying the remainder of your balance at checkout. This is not how LVFC’s buyout hotels operate. All LVFC buyout hotel rooms are prepaid. To avoid needing to pay all at once, we do allow you to split up the room rate across 3 payments.

Installment 1 is about half of the total room price, and is due at booking. When you pay the first installment of your room, take note of the “tier level” in the title of your purchase, e.g. “($200 Tier)”. This amount will be the price you pay for installments 2 and 3.

Installment 2 is due January 8, 2027. You must remember to pay this yourself. We recommend setting a reminder on your phone. We also try to send out reminders by e-mail, but this is best-effort only. To pay installment 2, go to the Second and Third Installments category in ConCat and find the appropriate tier level based on your first installment. For example, if your first installment was “Embassy 2 Doubles Suite Installment 1 ($200 Tier)”, you would add “$200 Tier Installment 2” to your cart and pay for it.

Installment 3 is due February 8, 2027. Similar cautions/reminders apply as for installment 2. For Alexis Park and Serene, installment 3 includes the price of two bundled registrations. Third installments are also found in the Second and Third Installments category on ConCat.

If booking past January 8, 2027, installments 1 and 2 must be paid together. (You can add the first and second installments to your cart and then pay.) If booking past February 8, 2027, the full price of the room must be paid all at once (installments 1, 2, and 3 together).

Refunds

This section applies only to buyout hotels. For Tuscany, which is not a buyout hotel, please see information on its dedicated page.

Hotel rooms are fully refundable to the original form of payment until the end of February 1, 2027.

After February 1, 2027, a portion of your payment becomes non-refundable, but can be retained as a credit on your account for use in future years. See full block policy for details.

Bundled Registrations

Bookings at AP & Serene include the price of two bundled registrations in the installment 3 price. These will be delivered as vouchers shortly before the con, after reservation information has been provided to the hotel. Vouchers are intended for use by roommates, but may be given to anyone else to be used as a registration credit, used on yourself (either to upgrade your registration level, or to re-register after requesting a refund), or rolled over for use at a future LVFC.

Staff and dealer rooms do not include bundled registrations.

Additional Terms

All bookings are subject to the more detailed Hotel Block Policies. Some important highlights:

• You may only have one room across Alexis Park and Serene. If you attempt to book multiple rooms, one will be canceled.
• Different hotels have different policies on parties. Please read the Party Policies page for more information.